Appointment Formats

Appointment Formats

The Writing Center offers three appointment formats: Face-to-Face, Online, and eTutoring. Regardless of the format, appointments begin on the hour and last 45 minutes. Students are allowed 2 scheduled appointments per day and 5 scheduled appointments per week, so please plan accordingly. We also encourage students to stop by the Writing Center to see if a walk-in appointment is available. For more information, click on the Walk-ins link.


Face-to-Face Appointment at the Writing Center

Face-to-Face appointments are conducted at the Writing Center and are our most interactive appointment. During a Face-to-Face appointment, you and the consultant will have a 45-minute conversation about your writing project or process.

At the end of your appointment, your consultant will complete an appointment summary that will be emailed to you and your professor. In addition to meeting personally with a consultant, you will have access to all of our onsite resources. To make a Face-to-Face appointment, select "No-Meet Face-to-Face at the Center" from the dropdown menu next to "Meet Online?" question on WC Online.

Make the most of your Face-to-Face Appointment

Be sure to bring

  • your assignment sheet or class syllabus,
  • any writing or prewriting you have done,
  • a writing utensil,
  • and any textbooks or other materials you are using for your writing project or process.

Who is a good candidate for Face-to-Face Appointments?

Because students are able to engage in conversation about their writing, they receive more comprehensive feedback in a Face-to-Face appointment. This open dialogue benefits everyone, especially ESL/EFL students, non-traditional students, and students in need of more in-depth instruction. Additionally, if you require academic accommodations or have specific writing concerns, we strongly recommend a Face-to-Face appointment so that you and your consultant can discuss your concerns in person.

Writing Center Courtesy Policy

Missed appointments will be considered "no-shows." Upon receiving two no-shows in a semester, you will be prohibited from making any appointments for the remainder of the semester and any future appointments you have already scheduled will be canceled. However, you may still receive assistance on a walk-in basis. Prior to your appointment start, you may cancel, without penalty, your appointment at any time.

Regardless of the appointment type, you are marked as a no-show at 15 minutes past the hour. If you are running late, please call the Writing Center at 910-630-7264. However, remember that if you arrive late, you will not receive a full 45-minute appointment.

Why does the Writing Center have a courtesy policy?

When you miss an appointment, we have one fewer appointments to offer your fellow students. The Writing Center can be booked for weeks in advance, so it is important that we are able to give any available appointments to people who may be waiting. No-shows hinder our ability to serve students.

What do I do if I want to appeal the courtesy policy?

Contact the Assistant Director of the Writing Center, in Davis Memorial Library, Room 111. You can also reach the Assistant Director by telephone at 910-630-7264 or by email at writingcenter@methodist.edu.


Online Appointment (Synchronous)

Online appointments take place through WC Online. They allow you the flexibility to meet with a consultant from any location with an internet connection. During an

Online appointment, you and your consultant will be electronically sharing a screen. You will either import or copy and paste your document onto the shared screen and then discuss your writing with a consultant via electronic chat, or if you prefer to speak with a consultant via phone, you may call the Writing Center at 910-630-7264 at the start of your appointment.

At the end of your appointment, your consultant will complete an appointment summary that will be emailed to you and your professor. In addition, you will have access to your Online appointment throughout the entire semester by logging in to WC Online and clicking on your completed appointment.

Make the Most of your Online Appointment

Be sure to

  • have your assignment and other materials close at hand as the consultant will ask you to briefly explain the assignment and where you are in the writing process,
  • keep note-taking materials nearby as you may want to take handwritten notes in addition to making notes on your original document during the appointment,
  • eliminate potential distractions and interruptions,
  • and use the shared-screen view of your document as a tool to help you discuss your writing.

Additional helpful information:

  • To get the most out of an Online Appointment, we recommend reserving this appointment format for partial or full drafts. Our experience has been that brainstorming, outlining, and other pre-writing activities are difficult to accomplish in an Online Appointment. While we will work with you at any stage of the writing process, we encourage you to choose a suitable appointment format.
  • You may find it beneficial to copy and paste the initial instructions about the online appointment into a separate Word document, as they will be deleted once you import or copy and paste your document.
  • The formatting of your original document will likely change when your document is uploaded or pasted. You and the consultant will chat electronically in the side bar or over the phone while marking comments in the text field. Please note that the text we use in your appontment is often very difficult to export and cannot be incorporated into your original document. Therefore, we suggest you use the appointment document as a tool to help you discuss your writing. Because changes cannot be exported in any useful format, we do not recommend that you make final changes to your document in WC ONLINE. You are responsible for applying changes and suggestions to your original document.
  • If you have style formatting questions about your paper (for example, “What should my APA header look like?”), we will not be able to show you on your document during the Online Appointment, but we will be able to provide useful links and resources with samples for you to follow. We apologize for this inconvenience and ask that you plan accordingly.

Who is a good candidate for Online Appointments?

Online appointments work best for those students who are familiar and comfortable with technology and who can stay focused while following on-screen prompts. They are geared toward the student who is working, commuting to campus, completing online courses, or otherwise unable to make an appointment in-person. The benefit of Online appointments is that a student can still have a conversation about his or her writing and ask questions without being present at the Writing Center. Although a fantastic tool for some, this format is more limited than Face-to-Face appointments.

Online Appointment Instructions

To make an Online Appointment:

  1. Log into WC Online and select an appointment time.
  2. In the appointment window, select "Yes—Meet Online" next to the prompt "Meet Online?" You must select "Yes—Meet Online" to be able to join your consultation at the time of your appointment. If you do not select "Yes—Meet Online," you will not be able to access your online appointment.
  3. Once all of the required fields have been completed, click "Save Appointment."

To attend your Online Appointment:

  1. Log in to WC ONLINE shortly before your appointment time.
  2. Click on your appointment on the schedule, and then click "Start or Join Online Appointment" in the appointment window.
  3. Follow the prompts on the screen. You may find it helpful to copy and paste these initial instructions into a separate Word document, as they will be deleted once you import or copy and paste your document.
  4. Use the chat function in the bottom right corner of the screen to begin communicating with your consultant, or call 910-630-7264 at the start of your consultation to speak with a consultant via phone.

WC Online will automatically save your consultation periodically throughout the appointment. Upon completion of your appointment, you may access your online appointment any time during the semester.

To view your Online Appointment after your appointment:

  1. Log in to WC Online, click on your completed appointment, and then click "Start or Join Online Appointment."
  2. Review your document with changes and scroll through the electronic conversation between you and your consultant, or click on the clock icon in the top right corner of the screen to view a playback of your consultation.

Courtesy Policy

If you have not joined your Online appointment by 15 minutes past the hour, you will be marked as a "no-show." If you are having trouble accessing your appointment, please call 910-630-7264.

Upon receiving 2 no-shows in a semester, you will be prohibited from making any appointments for the remainder of the semester, and any future appointments you have already scheduled will be canceled. However, you may still receive Writing Center assistance on a walk-in basis. Please remember that prior to your appointment start time, you may cancel your appointment without penalty.

Also remember that if you are running late you should call the Writing Center at 910-630-7264. However, remember that if you arrive late, you will not receive a full 45-minute appointment.

Why does the Writing Center have a courtesy policy?

When you miss an appointment, we have one fewer appointments to offer your fellow students. At certain times of the semester, the Writing Center can be booked for weeks in advance, so it is important that we are able to give any available appointments to people who may be waiting. No-shows hinder our ability to serve students.

Can I appeal my loss of scheduling privileges?

Yes! Please see the Assistant Director of the Writing Center in room 111 of Davis Memorial Library or contact her at 910-630-7264 or writingcenter@methodist.edu.


eTutoring Appointment (Asynchronous)

eTutoring appointments are conducted through WC Online and are the most limited appointment format we offer. During an eTutoring appointment, a writing consultant will review the Word document that you attached to your appointment on WC Online. You must attach your Word document prior to the start of your scheduled appointment. Because you will not be present (either online or in-person) during the appointment, you will not be able to interact with the consultant or ask questions. However, you will receive written feedback on your writing, which can be valuable as you revise your paper.

At the end of your appointment, you and your professor will receive an email appointment summary. You will be able to access the document with your consultant's comments by logging in to WC Online, clicking on your completed appointment, and then clicking on the last attached document. While your professor will receive notification of your appointment, your professor will not have access to your document with comments.

Make the most of your eTutoring Appointment

Be sure to

  • describe your assignment in the “What would you like to work on?” field on the reservation form. Provide specific issues, concerns, or questions you would like addressed during your consultation. Also provide any information, concerns, or questions you may have about your writing process. This information will help your consultant offer meaningful feedback. The consultant will not make changes to your paper but will offer comments and suggestions for you to apply to your document.
  • apply those comments throughout your entire draft. Your consultant may point out a particular error once, but this does not mean the error only appears once in your draft. Again, remember, your consultant is not proofreading your document, but rather pointing out areas of concern and offering solutions. It is up to you to apply these suggestions and/or be aware of these same concerns throughout your document.

Additional helpful information:

  • We recommend reserving this consultation format for partial or full drafts. Our experience has been that brainstorming, outlining, and other pre-writing activities are difficult to accomplish in an eTutoring Appointment. While we will work with you at any stage of the writing process, we encourage you to choose a suitable appointment format.
  • Please let your consultant know if you are submitting anything other than a full draft. You may also consider attaching an outline in addition to your partial draft, which will help your consultant understand the direction of the paper. This additional information will help your consultant offer meaningful feedback
  • If you do not specify any issues, the consultant will identify general patterns of writing difficulty and recommend strategies for overcoming them.
  • Remember that the consultant will not simply edit or proofread your material. The consultant will use the scheduled appointment to read and make written comments on your paper, which may include electronic notes within the document itself and/or emailed suggestions.
  • If you are accessing your attached document in Internet Explorer on campus, the file may be "zipped." As a solution, you may access your file through WC ONLINE in Mozilla Firefox, or you may download the zipped file and rename the file. For assistance, please call 910-630-7264 or 910-630-7138.

Who is a good candidate for eTutoring Appointments?

eTutoring appointments work best for students who are already familiar with writing terms and concepts. However, we do our best to explain the errors we find and offer suggestions, valuable links, and/or online resources whenever possible. The benefit of an eTutoring appointment is that you still receive valuable feedback regarding your writing, but you do not have to be available for the appointment. The drawback to this appointment format is that you cannot ask questions or answer a consultant’s questions during the appointment. eTutoring appointments are not recommended for ESL/EFL students or students who require academic accommodations because the scope of this format is too limited.

eTutoring Appointment Instructions

To make an eTutoring Appointment:

  1. Log in to WC Online and select an appointment time.
  2. Leave the default selection "No" next to the prompt "Meet Online?" Remember, online meetings are reserved for Live Online Appointments only.
  3. Once all of the required fields have been completed, click "Save Appointment."

You may attach your document to your appointment immediately after you have made your reservation, or you may wait to attach your document. Regardless, you must ensure that your document is attached by the start of your appointment. It is no longer necessary to email your document.

To attach your document immediately after making your appointment:

  1. Once you have successfully made an appointment, a confirmation window will appear.
  2. Follow the prompt that says "If you would like to attach a file to this appointment, click here."
  3. A new window will appear. The correct appointment time will already be selected. Browse for the file you would like to attach, and then click "Upload File."

To attach your document at a later time:

  1. When you are ready to attach your document, log in to WC Online. Once logged in, click on the yellow file folder icon located on the top left side of the schedule.
  2. Select the appropriate appointment from the dropdown menu.
  3. Browse for the file you wish to attach, select the correct file, and then click "Upload File."
  4. To verify your document has been attached correctly, click on your appointment. In the appointment window, you will now see a link that says "Click to Download Document #1" next to "Attached Files."

Please note: If you have uploaded a file in error, you may delete the attachment. To delete the attachment, click on the red "X" to the right of the text "Click to Download Document #1" in the appointment window.

To view your document with consultant comments:

  1. Log in to WC ONLINE.
  2. Click on your completed appointment.
  3. In the appointment window, click on the document that is attached last.
  4. Your document with comments will be downloaded and you will be able to view the document in Word.

If you are having trouble viewing your document with consultation comments, please call 910-630-7264 or 910-630-7138.

Courtesy Policy

If your document is not attached to your appointment by 15 minutes past the hour, you will be considered a "no-show." If you are having trouble attaching your document to your appointment, please call 910-630-7264.

Upon receiving 2 no-shows in a semester, you will be prohibited from making any appointments for the remainder of the semester, and any future appointments you have already scheduled will be canceled. However, you may still receive Writing Center assistance on a walk-in basis. Prior to your appointment start time, you may cancel your appointment without penalty.

If you are running a few minutes behind but still plan on attaching your document, please call the Writing Center at 910-630-7264. However, remember that if you attach your document late, you will not receive a full 45-minute appointment.

Why does the Writing Center have a courtesy policy?

When you miss an appointment, we have one fewer appointments to offer your fellow students. At certain times of the semester, the Writing Center can be booked for weeks in advance, so it is important that we are able to give any available appointments to people who may be waiting. No-shows hinder our ability to serve students.

Can I appeal my loss of scheduling privileges?

Yes! Please see the Assistant Director of the Writing Center in room 111 of Davis Memorial Library or contact her at 910-630-7264 or writingcenter@methodist.edu.

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