Controller’s Office

Mission

The mission of the Controller’s Office at Methodist University is to properly manage the overall accounting operations of the University. We strive to promote fiscal responsibility, accountability, and regulatory compliance with laws and regulations by

• accounting for resources received and used in an efficient and effective way;
• ensuring University compliance with generally accepted accounting principles and relevant federal, state and other regulatory guidelines;
• maintaining a sound and effective internal control environment to ensure operations are carried out in accordance with management’s directives;
• providing timely, accurate, and useful information to administration, management, and outside parties;
• assisting faculty and staff in understanding the financial operations, policies, and procedures of the University.

The Controller’s Office is located in the Horner Administration Building and is open Monday through Friday from 8:00 a.m. until 5:00 p.m.

Who We Are

• Vice President for Business Affairs, Dawn Ausborn (910) 630-7610

Accounting/General Ledger

• Controller, Carol Plummer
• Assistant Controller, Gina Thornton
• Accountant I, Deborah Dembosky
• Bookkeeper/Accountant, Elizabeth Freitas

Budget/Disbursements

• Budget Analyst/Interim Disbursements Manager, McKenzie Jackson
• Accounts Payable Supervisor, Melba McLemore
• Procurement Specialist/Corporate Card Administrator, Renee Wright
• Procurement Specialist/Travel Card Administrator, Syndee Ransom

Payroll

• Director of Payroll, Rhonda Harris
• Payroll and Benefits Administrator, Andrea McAllister

Accounting Policies and Procedures

• Budgeting
• Cash Receipts and Deposits
• Cell Phone Policy
• Fraud
• Grant Funds Management
• Property, Plant and Equipment
• Records Retention

Purchasing Policies and Procedures

• MU Purchasing Policies & Procedures
• Flow Chart – How to Make a Purchase
• Technology Purchases

Financial Statements

• Fiscal Year 2016-17
• Fiscal Year 2017-18
• Fiscal Year 2018-19

Links

• Vena Budgeting and Reporting Software
• Suntrust ESP

Forms

• Agency Account Agreement
• Application for Agency Account
• Application for Special Purpose Project
• Asset Disposal / Transfer Form
• Budget Funding Request Form
• Cell Phone Allowance Request
• Conflict of Interest Policy and Disclosure Form
• Disbursement Request – Agency Accounts (for student use only)
• Faculty/Staff Development Authorization Form
• Gift Card Authorization Form
• Gift Card Log
• Incidentals Substantiation Form
• Interdepartmental Transfer Form
• IRS Form W-9
• Mileage Reimbursement Request Form
• MU Professional Services Agreement
• Pcard – Application for Pcard
• Pcard – Change Request Form
• Pcard – Cardholder Agreement
• Pcard – Supplemental Receipt Form
• Prize Purchase Form
• Student Per Diem Advance and Substantiation Form (Excel file)