Forward Together: Campus Events

Students on the Quad

The information immediately following is furnished by our Campus Events Office.


Hosting 2021 Summer Events

Remaining strategic, cautious, and vigilant in maintaining the safety of its students, faculty, and staff as its No. 1 priority, MU will not be hosting residential camps, clinics, tournaments, conferences, etc., of any kind for non-MU students through this summer.

The opportunity to host day events that bring non-MU visitors to campus – such as camps, clinics, tournaments, conferences, etc. – remains open, though requests will be considered on an individual basis and none are guaranteed. There is a very specific path by which to apply to host such an event, and detailed information about how all current university safety guidelines will be managed during the event will be mandatory to even be considered.

For faculty or staff interested in hosting a camp this summer, please note the following:

  • Only MU sponsored day camps will be considered.
  • No external camps will take place.
  • Each camper must:
    • provide documentation of a negative test for COVID that was administered a maximum of 72 hours prior to the beginning of camp;
    • not attend camp if displaying symptoms or have been in contact with someone who has tested positive for COVID;
    • follow all university safety protocols to include wearing masks, social distancing, and washing hands often;
    • sign a waiver of liability.

For faculty, proposals for camps/events must be submitted to your respective dean for review. The provost will then need to offer final approval. For staff, proposals must be submitted to your supervisor, with final approval coming from the vice president responsible for that department.

Once your event has been fully approved, the request must then be forwarded to our director of University Special Events, Kensley Edge (kedge@methodist.edu), to help further plan, ensure liability coverage, and reserve any campus spaces you may need to facilitate your camp. If you have any questions, please call Kensley at (910) 482-5362.


Campus Event Hosting

Off-Campus Groups

At this time, we are not permitting any outside groups or individuals to host events on campus. Should you have any questions, please contact Kensley Edge, Director of University Events at (910) 482-5362.

On-Campus Groups

On-campus groups may request rooms as needed. We will not be in a position to accommodate all requests due to needs relating additional space for dining, social distancing, etc.; however, we will work to meet their needs when possible.

On Campus Guidelines

  • Visitors are not allowed on campus, though an exception is being made for families. Family members may help students move in to residence halls (wearing masks at all times). Family members may also visit during the semester, but should remain outside of the buildings and adhere to mask, social distancing, and other university guidelines in place at the time.
  • Though it’s exciting that we do have athletic events scheduled for this winter/spring, no spectators will be allowed at all MU home games (Update: A limited number of spectators may attend outdoor home games pursuant to the guidelines listed on Forward Together: Athletics). MU Athletics will live-stream all home basketball games, and is working to live stream as many other events as possible.
  • Non-class-related indoor events are discouraged, but if they are necessary, they are limited to 10 people, with appropriate mask and social distancing requirements. Gatherings of 25 or less are permitted in certain venues on campus (Hendricks 222, Huff Concert Hall, Matthews Chapel, PA Auditorium, and Yarborough Auditorium) with appropriate approval from direct supervisors/advisors and the administration/events team.
  • Outdoor events are encouraged (with masks and social distancing) but are limited to 25.

Reeves Fine Arts Complex & Matthews Ministry Center

As the primary location for ministry, music, large gatherings, and events, the John M. Reeves Complex (which houses Huff Concert Hall, Union-Zukowski Lobby & Gallery, and Matthews Chapel) will do the following:

  • No gatherings larger than 10 people will be permitted in these spaces, unless the purpose is an academic class. Gatherings of 25 or less are permitted in Huff Concert Hall and Matthews Chapel with appropriate approval from direct supervisors/advisors and the administration/events team.
  • No external events will be permitted to take place.
  • Overall, reduced seating options in the common spaces and event spaces in accordance with the current six feet guidelines per for social distancing. Limited seating capacity in the following spaces:
    • Huff Concert Hall
    • Matthews Chapel
    • Religious Life Suite
    • Ensemble Room
    • Stanley Conference Room
    • Seminar Conference Room
  • Positioned sanitizing stations in key areas of the building.
  • Considering the use of touchless methods for ticketing, when and if large gatherings are permitted this Fall.

While we want students to feel free to continue utilizing this space, as many do for studying as well, we will be encouraging social distancing and enforcing that masks be worn.

Questions?

Contact us at forward@methodist.edu, our dedicated email address for COVID-19 communications.