Registrar’s Office Policies

Graduates at the Commencement ceremony


An apostille is an internationally recognized form of authentication. The sole function of the apostille is to identity any stamp or seal affixed to an official document; certify the authenticity of the signature on the document, and the capacity in which the person signing the document acted.

The use of the apostille was first instituted at the 1961 Hague Convention which did away with the Requirement of Legalization for Foreign Public Documents. Under the Hague Convention, participating countries have agreed to recognize public documents issued by other signatory countries if those public documents are authenticated by the apostille. The apostille guarantees that public documents issued in one signatory country will be recognized as valid in another signatory country.

Please click on this link that will explain the necessary steps to obtain an apostille in North Carolina.


Attendance Policy for 1000 Level Classes

Faculty will record attendance for the first thirteen weeks of the semester. Credit will not be awarded for any 1000 level course in which a student is absent for whatever reason (sickness, family emergencies, college athletic events, etc.) for more than 20% of the classes during the semester. When absences, for whatever reason, exceed 20% of classes during the semester, the registrar will drop the student from the class and notify the student, the faculty member, and the faculty advisor. (In the day program this is a maximum of eight absences for MWF classes and a maximum of five absences for TR classes.) A student dropped for excessive absences will receive a grade of WF. Students receiving a WF will be notified through their Methodist University email address. A copy of the WF notice will be emailed to the faculty member teaching the course, the student’s advisor and in cases of student athletes their coach.

A student dropped for excessive absences may appeal to the Office of the Vice President for Academic Affairs for reinstatement to the class. Appeals must be in writing and be received within five days of notification of the removal. The Office of the Vice President for Academic Affairs will consult with the professor of the class regarding reinstating a student who has appealed.

It is the student’s responsibility to know how many classes he/she has missed. Ignorance of the number of classes missed is not a justification for not being dropped for excessive absences. Student-athletes must consider absences due to athletic events when considering their class schedules. Student-athletes who expect to miss classes due to scheduled athletic events should plan not to be absent from class for other reasons. Freshmen, sophomores, juniors, and seniors enrolled in 1000 level courses must adhere to the attendance policy.

Faculty members may enforce a more rigorous attendance policy for the 1000 level classes. These policies should be stated in the syllabus provided at the beginning of the semester.

Attendance Policy for 2000, 3000, and 4000-Level Classes

The attendance policy for 2000, 3000, and 4000-level courses are at the discretion of the faculty member and should be stated in the course syllabus.

WF Appeal Form (PDF)

Student Privacy Rights Under FERPA

We want to take this opportunity to give you a brief summary of your rights under The Family Educational Rights and Privacy Act (FERPA), the federal law that governs release of and access to student education records. These rights include:

  • The right to inspect and review your education records within a reasonable time after Methodist University receives a request for access. If you want to review your record, contact the University office that maintains the record to make appropriate arrangements.
  • The right to request an amendment of your education record if you believe it is inaccurate or misleading. If you feel there is an error in your record, you should submit a statement to the University official responsible for the record, clearly identifying the part of the record you want changed and why you believe it is inaccurate or misleading. That office will notify you of their decision and advise you regarding appropriate steps if you do not agree with the decision.
  • The right to consent to disclosure of personally identifiable information contained in your education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with “legitimate educational interests.” A school official has a legitimate educational interest if the official has a “need to know” information from your education in order to fulfill his or her official responsibilities. Examples of people who may have access, depending on their official duties, and only within the context of those duties, include: university faculty and staff, agents of the institution, students employed by the institution or who serve on official institutional committees, and representatives of agencies under contract with the University.
  • The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA.

Release of student record information is generally not done at Methodist University without the expressed, written consent of the student. There are, however, some exceptions.

For example, directory information includes the following, and may be released without the student’s consent: name, address, telephone number, major, status (including current enrollment, dates of attendance, full-time/part-time, withdrawn), honors received (e.g., Dean’s List recognition), participation in officially recognized activities and sports, weight and height of members of athletic teams. Please note that you have the right to withhold the release of directory information. To do so, you must complete a “Request for Non-Disclosure of Directory Information” form, which is available from the Office of the Registrar.

Please note two important details regarding placing a “No Release” on your record:

  • The University receives many inquiries for directory information from a variety of sources outside the institution, including friends, parents, relatives, prospective employers, the news media, and honor societies. Having a “No Release” on your record will preclude release of such information, even to these people.
  • A “No Release” applies to all elements of directory information on your record. Methodist University does not apply a “No Release” differentially to the various directory information data elements.

A copy of the Act, more details about your rights, and any University policies related to the Act are available from the Office of the Registrar.

Questions concerning FERPA should be referred to the Office of the Registrar.