Terms & Concepts
The Federal Income Tax Return. Every person who has received income during the previous year must file a form 1040 with the IRS by April 15.
Form used by businesses to report income paid to a non-employee. Banks use this form to report interest income.
A popular type of retirement fund. It is legal to borrow money from your 401(k) to help pay for your children’s education.
The period during which school is in session, consisting of at least 30 weeks of instructional time. The school year typically runs from mid August/early September through early/mid May at most colleges and universities.
Appeals for Reconsideration
The financial aid administrator (Director), using professional judgment, can adjust one or more of the data elements used to calculate the Expected Family Contribution (EFC). The Adjustment must be based on a student’s individual circumstances and must be documented in the student’s file. Methodist University uses professional judgment in cases of divorce or separation, death, loss of a job, excessive medical expenses and granting independent status to an otherwise dependent student (by the federal government’s definition).
The academic year for which financial aid is requested (or received). The award year typically runs fall semester through spring semester with the summer term(s) being optional.
Financial aid programs are administered by the University. The federal government provides the university with a fixed annual allocation, which is offered by the financial aid administrator to deserving students. Such programs include the Federal Supplemental Education Opportunity Grant and Federal Student Employment. Note: There is no guarantee that every eligible student will receive financial aid through these programs, because the funds are made from a fixed pool of money.
Cost of Attendance (COA)
(Also known as the cost of education or “budget”) The total amount it should cost the student to go to school, including tuition and fees, room and board, allowances for books and supplies, transportation, and personal and incidental expenses. Loan fees, if applicable, may also be included in the COA. Schools establish different standard budget amounts for students living on-campus or off-campus.
An evaluation of the likelihood of a borrower to default on a loan. Credit bureaus and credit reporting agencies provide this information to banks and businesses to help them decide whether to issue a loan or extend credit. Your credit rating may include your payment history, a list of current and past credit accounts and their balances, employment and personal information and a history of past credit problems.
People who make all their payments on time are considered good credit risks. People who are frequently delinquent in making their payments are considered bad credit risks. Defaulting on a loan can hurt your credit rating.
If a student’s parents are divorced or separated, the custodial parent is the one with whom the student lived the most during the past 12 months and/or is providing more than 50% support for that physical year. The student’s need analysis is based on financial information supplied by the custodial parent.
A loan is in default when the borrower fails to pay several regular installments on time (i.e., payments overdue by 270 days) or otherwise fails to meet the terms and conditions of the loan. If you default on a loan, the university, the holder of the loan, the state government and the federal government can take legal action to recover the money, including garnishing your wages and withholding income tax refunds. Defaulting on a government loan will make you ineligible for future federal financial aid, unless a satisfactory repayment schedule is arranged, and can affect your credit rating.
Occurs when a borrower is allowed to postpone repaying the loan. If you have a subsidized loan, the federal government pays the interest charges during the deferment period. If you have an unsubsidized loan, you are responsible for the interest that accrues during the deferment period. You can still postpone paying the interest charges by capitalizing the interest, which increases the size of the loan. Most federal loan programs allow students to defer their loans while they are in school at least half time. If you don’t qualify for a deferment, you may be able to get a forbearance. You can’t get a deferment if your loan is in default.
If the borrower fails to make a payment on time, the borrower is considered delinquent and late fees may be charged. If the borrower misses several payments, the loan goes into default.
This cost includes the cost of tuition, room, board (meal plan), and various fees.
Electronic Funds Transfer (EFT)
Used by some schools and lenders to wire funds for Stafford and PLUS loans directly to participating schools without requiring an intermediate check for the student to endorse. The money is transferred electronically instead of using paper, and hence is available to the student sooner.
Someone who is not a US citizen but is nevertheless eligible for Federal student aid. Eligible non-citizens include US permanent residents who are holders of valid green cards, US nationals, holders of form I-94 who have been granted refugee or asylum status and certain other non-citizens. Non-citizens who hold a student visa or an exchange visitor visa are not eligible for Federal student aid.
To release a child from the control of a parent or guardian. Declaring a child to be legally emancipated is not sufficient to release the parents or legal guardians from being responsible for providing for the child’s education. If this were the case, then every parent would “divorce” their children before sending them to college. The criteria for a child to be found independent are much stricter.
An indication of whether you are a full-time or part-time student. Generally you must be enrolled at least half-time (and in some cases full-time) to qualify for financial aid.
Expected Family Contribution (EFC)
The EFC is a five digit number listed in the top right hand corner of the student’s Student Aid Report (see below). This is the actual dollar figure the Federal government estimates a family could contribute to the student’s education. Colleges use this number to determine need-based financial aid.
Federal Family Education Loan Program (FFELP)
Includes the Federal Stafford Loan (Subsidized and Unsubsidized), the Federal Perkins Loan and the Parent Loan for Undergraduate Students (PLUS). The funds for these loans are provided by private lenders, such as banks, credit unions and savings & loan associations. These loans are guaranteed against default by the federal government.
The need analysis formula used to determine the EFC. The Federal Methodology takes family size, the number of family members in college, taxable and nontaxable income and assets into account. Unlike most Institutional Methodologies, however, the Federal Methodology does not consider the net value of the family residence.
The organization that processes the information submitted on the Free Application for Federal Student Aid (FAFSA) and uses it to compute eligibility for federal student aid. There are two different federal processors serving specific geographic regions.
Federal Student Employment
Program providing undergraduate and graduate students with part-time employment during the school year. The federal government pays a portion of the student’s salary, making it cheaper for departments and businesses to hire the student. For this reason, students eligible for Federal Student Employment often find it easier to get a part-time job. Eligibility for Student Employment is based on need. Money earned from a Student Employment job is not counted as income for the subsequent year’s need analysis process.
Financial Aid Estimator
Form provided to all Methodist University students accepted prior to December 15 which is used to estimate financial aid offers for the following academic year.
Financial Aid Notification
An official document / notification issued by a school’s Office of Financial Aid that lists all of the financial aid offered to the student. This notification provides details on the school’s analysis of your financial need and the breakdown of your financial aid package according to amount, source and type of aid. The student MUST sign the offer of financial aid notification, accepting the aid offered, and sends it back to the Methodist University Office of Financial Aid.
Financial Aid Package
The complete collection of grants, scholarships, loans and work-study employment from all sources (federal, state, institutional and private) offered to a student to enable them to attend the college or university. Note that unsubsidized Stafford loans and PLUS loans are not considered part of the financial aid package, since these financing options are available to the family to help them meet the EFC.
This is determined by subtracting the EFC from the cost of attendance.
Free Application for Federal Student Aid (FAFSA)
Form used to apply for Pell Grants and all other need-based aid. As the name suggests, no fee is charged to file a FAFSA. The FAFSA can be completed online at studentaid.gov.
A short time period after graduation during which the borrower is not required to begin repaying his or her student loans. The grace period may also kick in if the borrower leaves school for a reason other than graduation or drops below half-time enrollment. Depending on the type of loan, you will have a grace period of six months (Stafford Loans) or nine months (Perkins Loans) before you must start making payments on your student loans. The PLUS Loans do not have a grace period.
Grade Point Average (GPA)
An average of a student’s grades, converted to a 4.0 scale (4.0 is an A, 3.0 is a B, and 2.0 is a C).
Free money offered to a student.
Agency or Guarantor State agencies responsible for approving student loans and insuring them against default. Guarantee agencies also oversee the student loan process and enforce federal and state rules regarding student loans.
A small percentage of the loan that is paid to the guarantee agency to insure the loan against default. The insurance fee is usually 1% of the loan amount (and by law cannot exceed 3% of the loan amount).
Most financial aid programs require that the student be enrolled at least half-time (6 credits undergraduate and 3 credits graduate) in classes required for your eligible program. Some programs require the student to be enrolled full-time.
Institutional Student Information Record (ISIR)
The ISIR is the electronic result of the FAFSA. Once the processing center receives the FAFSA, they process it and electronically send it to the college. Methodist University receives an ISIR for every student that has listed Methodist University on their FAFSA. Once the ISIR is received and the student has been accepted from the Office of Admissions, the Office of Financial Aid will make any adjustments or corrections that are needed. If everything is accurate, the student can be offered a financial aid package.
Funds offered to students that must be repaid usually after graduation from college or dropping below 6 credits for a period of 6 months. A Loan application must be completed to receive the funds. You can apply online for either Stafford Loans, Grad/Parent Plus Loans, or Alternative Loans.
Loan Entrance Counseling
A form that must be completed on line at studentaid.gov by all first-time Federal Stafford (Direct) Loan borrowers before funds will be disbursed.
Loan Exit Counseling
A form that must be completed on line at studentaid.gov by all Federal Stafford (Direct) Loan borrowers if they fall below half time status, leave MU, or before graduation.
Loan Request Form (Parent Plus)
A form used by the Office of Financial Aid and completed by the parent to initiate the loan process for the current academic year.
The difference between the COA and the EFC is the student’s financial need — the gap between the cost of attending the school and the student’s resources. The financial aid package is based on the amount of financial need. The process of determining a student’s need is known as need analysis.
Cost of Attendance (COA)
– Expected Family Contribution (EFC)
= Financial Need
The process of determining a student’s financial need by analyzing the financial information provided by the student and his or her parents (and spouse, if any) on a financial aid form. The student must submit a need analysis form to apply for need-based aid. Need analysis forms include the Free Application for Federal Student Aid (FAFSA) and the Financial Aid PROFILE.
Financial aid that is need-based depends on your financial situation. Most government sources of financial aid are need-based.
Fee paid to the bank to compensate them for the cost of administering the loan. The origination fees are charged as the loan is disbursed, and typically run to 4% of the amount disbursed. A portion of this fee is paid to federal government to offset the administrative costs of the loan.
Aid or benefits available because a student is in school and is counted after need is determined. Outside scholarships, prepaid tuition plans and VA educational benefits are examples of outside resources.
A scholarship that comes from sources other than the school and the federal or state government.
A student who receives federal support may not receive offers totaling excess of his or her financial need. Should a student receive additional aid after having been offered financial aid, the Stafford loans and/ or other aid may be reduced to bring the student’s total package equal to the COA.
The process of assembling a financial aid package.
Parent Contribution (PC)
An estimate of the portion of your educational expenses that the federal government believes your parents can afford. It is based on their income, the number of parents earning income, assets, family size, the number of family members currently attending a university and other relevant factors. Students who qualify as independent are not expected to have a parent contribution.
Parent Loans for Undergraduate Students (PLUS)
Federal loans available to parents of dependent undergraduate students to help finance the child’s education. Parents may borrow up to the full cost of their children’s education, less the amount of any other financial aid received. PLUS Loans may be used to pay the EFC. There is a minimal credit check required for the PLUS loan, so a good credit history is required If your application for a PLUS loan is turned down, your child may be eligible to borrow additional money under the Unsubsidized Stafford Loan program.
A federal grant that provides funds based on the student’s financial need.
Professional Judgment may be used by the Director of Financial Aid for extenuating or “special circumstances” a family has either at the time the FAFSA is being completed or after. Extenuating circumstances may be, but are not limited to, the loss of a job, the death of a parent or spouse, a divorce or separation, loss of child support or social security. You may complete the on-line form for professional judgment or contact the Financial Aid Office to have a form mailed to you. You must submit the complete federal tax return “signed” for the year in question with all W-2/1099 forms with the special circumstance worksheet to the Office of Financial Aid. Upon receipt of all forms, the Director may ask for additional documentation. Once all documentation is received, the Director may or may not use professional judgment based upon the circumstances. It is the student’s/parents’ responsibility to contact the Office of Financial Aid, usually within two weeks after submission of all paperwork, as to whether the professional judgment was granted or not.
The binding legal document that must be signed by the student borrower before loan funds are disbursed by the lender. The promissory note states the terms and conditions of the loan, including repayment schedule, interest rate, deferment policy and cancellations. The student should keep this document until the loan has been repaid.
Satisfactory Academic Progress (SAP)
A student must make this status in order to continue receiving federal aid. If a student fails to maintain an academic standing consistent with the school’s SAP policy, they are unlikely to meet the school’s graduation requirements.
A form of financial aid given to undergraduate students to help pay for their education. Most scholarships are restricted to paying all or part of tuition expenses, though some scholarships also cover room and board. Scholarships are a form of gift aid and do not have to be repaid. Many scholarships are restricted to students in specific courses of study or with academic, athletic or artistic talent.
Selective Service System
Registration for the military draft. Male students who are US citizens and have reached the age of 18 and were born after December 31, 1959 must be registered with Selective Service System to be eligible for federal financial aid. If the student did not register and is past the age of doing so (18-25), and the school determines that the failure to register was knowing and willful, the student is ineligible for all federal student financial aid programs. The school’s decision as to whether the failure to register was willful is not subject to appeal. Students needing help resolving problems concerning their Selective Service System registration should call (847) 688-6888.
An organization that collects payments on a loan and performs other administrative tasks associated with maintaining a loan portfolio. Loan servicers disburse loans funds, monitor loans while the borrowers are in school, collect payments, process deferments and forbearances, respond to borrower inquiries and ensure that the loans are administered in compliance with federal regulations and guarantee agency requirements.
Interest that is paid only on the principal balance of the loan and not on any accrued interest. Most federal student loan programs offer simple interest. Note, however, that capitalizing the interest on an unsubsidized Stafford loan is a form of compounded interest.
Simplified Needs Test
If the parents have an adjusted gross income of less than $50,000 and every family member was eligible to file an IRS Form 1040A or 1040EZ (or wasn’t required to file a Federal income tax return), the Federal Methodology ignores assets when computing the EFC. If you filed a 1040 but weren’t required to do so, you may be eligible for the simplified needs test. Details on the eligibility requirements appear on the Simplified Needs Test Chart.
Federal loans that come in two forms, subsidized and unsubsidized. Subsidized loans are based on need; unsubsidized loans aren’t. The interest on the subsidized Stafford Loan is paid by the federal government while the student is in school and during the 6 month grace period.
Undergraduates may borrow up to $23,000 ($3,500 during the freshman year, $4,500 during the sophomore year and $5,500 during the third, fourth and fifth years) and graduate students up to $65,500 including any undergraduate Stafford loans ($8,500 Subsidized and $12,000 Unsubsidized per year). These limits are for subsidized and unsubsidized loans combined. The difference between the subsidized loan amount and the limit may be borrowed by the student as an unsubsidized loan.
Student Aid Report (SAR)
Report that summarizes the information included in the FAFSA and must be provided to your school’s FAO. The SAR will also indicate the amount of Pell Grant eligibility, if any, and the Expected Family Contribution (EFC). You should receive a copy of your SAR four to six weeks after you file your FAFSA. Review your SAR and correct any errors on part 2 of the SAR. Keep a photocopy of the SAR for your records. To request a duplicate copy of your SAR, call (319) 337-5665.
Student Contribution (SC)
The amount of money the federal government expects the student to contribute to his or her education and is included as part of the EFC. The SC depends on the student’s income and assets, but can vary from school to school. Usually a student is expected to contribute about 35% of his or her savings and approximately one-half of his summer earnings above $1,750.
Student Financial Services
The University office that is responsible for financial aid counseling, the billing and collection of University charges, and the disbursement of all financial aid funds.
The Federal Direct Subsidized Loan that the government pays the interest on the loan while the student is in school, during the six-month grace period and during any deferment periods. Subsidized loans are offered based on financial need and may not be used to finance the family contribution. See Stafford Loans for information about subsidized Stafford Loans.
Supplemental Education Opportunity Grant
Federal grant program for undergraduate students with exceptional need. FSEOG grants are offered by the school’s Office of Financial Aid. To qualify, a student must also be a recipient of a Federal Pell Grant.
Title IV is grant or loan money from the government. All Title IV money, with the exception of the PLUS loan, is need-based and are offered from the results of the FAFSA. The Pell Grant, SEOG, Stafford and PLUS Loans, and Student Employment Program are all sources of Title IV money.
In an ideal world, the FAO would be able to provide each student with the full difference between their ability to pay and the cost of education. Due to budget constraints the FAO may provide the student with less than the student’s need (as determined by the FAO). This gap is known as the unmet need.
A federal loan for which the government does not pay the interest. The borrower is responsible for the interest on an unsubsidized federal loan from the date the loan is disbursed, even while the student is still in school. Students may avoid paying the interest while they are in school by capitalizing the interest, which increases the loan amount. Unsubsidized loans are not based on financial need and may be used to finance the family contribution. See Stafford Loans for information about Federal Subsidized Stafford Loans.
The processing center randomly selects at least one-third of all applicants applying for federal aid for a process called Verification. If selected, the Office of Financial Aid will request additional information, such as copies of signed Federal Income Tax Returns 1040 or IRS Return Transcript, 1099 forms, W-2 forms and a Verification Worksheet to be completed by the student and/or parent(s). If not selected by the government, the Office of Financial Aid has the right to select students for verification.